2015-2016 - page 15

EASTERN IDAHO TECHNICAL COLLEGE_ ___________________________________________________________ 2015-2016
14
Challenge Examinations:
Students who feel that their
experience or previous knowledge would enable them to
successfully challenge a course offered at EITC may petition
to take a challenge examination. Challenge examinations may
be taken at any time during a semester/term at a cost of $15 per
credit, payable in the Business Office prior to taking the
examination. Challenge Exam Forms are available online.
Challenge exams are not available in all courses. For petition
procedure, contact the Registrar’s Office. A course may be
challenged once. Courses in which the student is currently
enrolled, regardless of the grade received,
may not be
challenged
, except BOT 146, BOT 147, BOT 148 by special
permission from the Vice President of Instruction and Student
Affairs.
Upon successful submission of the Challenge Exam Form,
payment of the per credit fee, completion of the examination,
and signature from the instructor, the course will appear on the
student’s transcript as a “CH” grade. Failed challenge exams
will not be recorded on a student’s transcript. Credit earned by
challenge examination is not counted as “in residence” credit.
(See Residence Requirements for Graduation.)
NAME CHANGE
In order to change a name on an official student record, a student
must provide proof of name change. The following are
acceptable proofs of name change:
1.
Social Security card, listing legal name AND
2.
Driver’s License showing the new name or Government
issued picture identification card
Present original documentation to the Admissions Clerk in
Student Services. Originals will be copied and returned.
STUDENT RECORDS
The Family Educational Rights and Privacy Act (FERPA)
affords students certain rights with respect to their education
records. These rights are:
The right to inspect and review the student’s education records
within 45 days of the day the College receives a request for
access.
Students should submit to the Registrar, Vice President
of Instruction and Student Affairs or division manager a written
request that identifies the record(s) they wish to inspect. The
Registrar will make arrangements for access and notify the
student of the time and place where the records may be
inspected.
The right to request the amendment of the student’s education
records that the student believes is inaccurate or misleading.
Students may ask the College to amend a record that they
believe is inaccurate or misleading. They should write the
College official responsible for the record, clearly identify the
part of the record they want changed, and specify why it is
inaccurate or misleading. If the College decides not to amend
the record as requested by the student, the College will advise
the student of his or her right to a hearing regarding the request
for amendment. Additional information regarding the hearing
procedures will be provided to the student when notified of the
right to a hearing.
The right to consent to disclosures of personally identifiable
information contained in the student’s education records, except
to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is
disclosure to school officials with legitimate educational
interests. A school official is defined as a person employed by the
College in an administrative, supervisory, academic, or support
staff position, (including law enforcement unit and health staff);
a person or company with whom the College has contracted
(such as an attorney, auditor, or collection agent); a person
serving on the Board of Trustees; or assisting another school
official in performing his or her tasks; or a student serving on an
official school committee. A school official has a legitimate
educational interest to review an education record in order to
fulfill her or his professional responsibility.
The right to file a complaint with the U.S. Department of
Education concerning alleged failures by the College to comply
with the requirements of FERPA.
FERPAAMENDED REGULATIONS
•The amended regulations regarding directory information took
effect January 3, 2012.
•Student ID numbers as directory information
•The regulations reiterate a prior regulation that an educational
agency or institutions, subject to restrictions, may designate as
disclosable directory information a student ID number or other
unique personal identifier (other than student’s social security
number) displayed on a student ID card or badge.
The complete Federal FERPA document is available at:
30683.pdf
*For Federal FERPA information on Postsecondary
Institutions please refer to page 55-58 of the link above.
FERPA is administered by:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
DIRECTORY INFORMATION
Eastern Idaho Technical College deems the following student
records as Directory Information: student name, address,
telephone listing, e-mail address, photograph, date of birth,
major field of study, dates of attendance, grade level,
enrollment status (e.g. full or part-time), participation in
officially recognized activities, degrees, honors and awards
received, and most recent education agency or institution
attended. Release of student records and information other
than directory information can only be accomplished when the
student submits a signed written release form, which is available
online.
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