Eastern Idaho Technical College
page 38
2.A.19 Conditions of Employment
Individuals receive information on employment through a variety of methods. The initial offer
letter provides the first presentation of this information, which continues through new
employee orientation. When questions arise during the course of employment, the individual is
encouraged to contact human resources. Specific examples include:
Conditions of employment are specified in the offer letter sent to each individual.
Work assignments including scope of responsibility are included in formal job
descriptions which are reviewed each time a hiring process is initiated.
Renewal of contract letters (faculty) must be signed and returned to the HR office
Rights and responsibilities are communicated through the state’s Division of Human
Resources website and the following sections of the EITC
Policies and Procedures
Manual:
106 – Grievance Procedures
107 – Classified Employee Due Process and Problem Solving
215 – Classified Staff Rules
216 – Employment Agreement
Criteria and procedures for evaluation are communicated through the state’s
Division of Human Resources website and the following sections of the
EITC Policy
and Procedures Manual
111 – Faculty Evaluation
112 – Evaluation of Non-Classified and Classified Staff
2.A.20 Security of Human Resources Records
All personnel files are maintained and secured in locked file cabinets in the Human Resources
(HR) offices. The HR office remains locked when there is no HR representative present. An
employee's personal information includes personal contact data and sensitive personal
information. Such information is considered confidential and cannot be released without
authorization.
All personnel information relating to the employee or an applicant for employment, including
information regarding gender, race, marital status, birth date, home address and telephone
number, applications, testing and scoring materials, grievances, correspondence and
performance evaluations, may be disclosed to third parties only with the relevant individual's
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